sds Property's Document Management System (DMS) has been developed around our existing property and retail customer base from over the last fifteen years. sds Property's solution to document management operates exactly like a virtual filing cabinet. Documents, such as e-mails, Word and Excel files, images from digital cameras and scanned images, are stored into client-intelligent folders and sub-folders and are referenced by name or unique number (as well as full text search capability).

The benefits of using a document and record management system are numerous:
To securely and digitally store, control, organise and retrieve scanned images and other files, whilst allowing fast, simple (but secure) access by your employees, whether they are in the office, working from home, or out on location. Our system will enable you to make available all of these documents between different branches, personnel, contracted solicitors and third parties. We pride ourselves that it is a simple process to add, remove and edit files (and the database itself) in a live environment.

The bespoke solution will of course provide a flexible access/security feature which will individually control access to the site, the records and what actions can be carried out on them. Further to this, the system can provide a full audit trail (document and personnel) which logs and records all activity.

In summary, the sds Property approach to document, records, and knowledge management, contain all the features and systems of a standard document management product but specifically geared towards a working property company or department. Many organisations have scanned themselve their principal documents, or outsourced their archives to external scanning bureau. sds Property has a specific property solution to take those scanned documents and incorporate them into our document management solution.

Once our system is in place, you can continue to outsource the scanning to the original scanning bureau if you wish, and of course, scan your files straight into the system. Our system simply controls and manages them in a manner more suited to property departments. Clients who use this service include the RNLI (over 500 lifeboat stations), Bedales School, Punch Taverns, Halfords and the John Lewis Partnership.