Using our Navigator™ software on your PC you would enter into the search field any word or words relating to the document required. The folder is easily located and a choice is offered to find the specific document within the folder. The document is found and an exact image of the document is displayed.
A particularly impressive feature of our system is the ability to enter a specific word or words into the search field and our Navigator software will electronically read every page of every document. The list of documents with the specified words in is then listed and you are offered choices of further searches to reduce the list again, or the option to scroll through the documents. The outcome is a very fast, efficient and reliable documents retrieval system. This will make employees more efficient and will allow work to be completed faster.
We at the SDS Group can offer you a range of different solutions;
a CD based solution, which will deliver you a digital 100% facsimile of the document that can be: viewed, searched by date, author, title, or keyword; printed or attached and sent via e-mail
an internal network solution, which has all the benefits of a CD-based system but with the advantage of allowing multiple users at multiple locations around the office to access files
an internet/intranet solution, which enables multiple remote users access to files, plus all of the features of the CD-based solution
a living solution gives you all the remote access of an internet solution, plus the ability to add to the archive and maintain your records
actual system development process
sds property internal user requirements specification document
The specification will be split and designed into functional system requirements (for example, system services which are expected by the user of the system), and non-functional requirements (constraints under which the system must operate).
requirements validation and prototyping
Checking of the validity of the internal requirements specification document. May include prototyping techniques for requirements validating.
overall software design
Rapid prototyping techniques will probably be used and you can be involved at regular milestones (if this is wished) to be set out later. This process will be split into two specific areas, namely: System Database Design and Human Interface Design.
implementation and unit testing
The software design will be realised as a set of programs or program units. Unit testing involves verifying that each unit meets its specification.
system testing
The individual program units or programs are integrated and tested as a complete system to ensure that the software requirements have been met.
operation and system maintenance
The system is installed and put into practical use. Maintenance involves correcting errors which were not discovered in earlier stages of the life-cycle, improving the implementation of system units and enhancing the systems services as new requirements are discovered.
delivery and program installation
Completed program delivered to relevant business locations and installed.
Other software factors that will accompany and coincide with the above development life-cycle are:
Project management
Front screen and graphics development
Bespoke end user interface/screens/user navigational aids
Bespoke indexing structure
Data inventory management (data handling)
Data structure verification testing
Interim release management, print etc.
open architecture
Within the boundaries of the Microsoft suite of development tools and applications we always ensure that the data the client receives is retrievable and transferable. This is a safety net for all organisations so that, if in the future, a new document management system is introduced to their organisation, the data can easily be exported to it.
This is a significant benefit and reduces any concerns your organisation may if the long-term aim is a corporate document management system. However, the database is of course password protected to ensure security, and the client has all the passwords in order to manage the system.
sds Navigator ™ software
