Human Resources & Personnel

The requirement to keep Personnel and HR records for a long time is yet another burden for you and your department/team.

Storage of paper is a problem with so many hazards. It takes up valuable space; security and access is always an issue; staff have to leave the office to search through piles of files; items can get misplaced, or worse still, the whole lot can catch fire. Everyone will benefit, if you choose a more efficient and cost effective way of storing your records...

We offer a cost-effective and convenient method of storing HR and personnel records, and other archive materials, on a secure web site. At the click of a mouse button your entire department can have instant access to otherwise cumbersome paper-based records – subject to the appropriate security controls and permissions, of course.

The SDS Group is able to provide a comprehensive indexing system that is tailored to meet your specific requirements. No longer will you need to have files stored in bulky cabinets taking up valuable space. You can have full indexing of records, enabling users to search, for example, by name or NI Number, or any number of combinations of other fields.

We are able to mirror precisely your existing manual storage system and, more importantly, even improve upon it. You gain immediate, convenient and secure retrieval of any type of records via your office computers from the digital document archive created for you.

Clients include:

  • Lookers PLC
  • Punch Taverns
  • West Lancashire District Council
  • St Albans School
  • Universities
  • NHS
  • Local Authorities
  • Insurance Companies

What Are The Human Resources Documents?

The following list is not an exhaustive catalogue, by any means. It is merely intended to show the normal types of documents which can be found within a typical employee's HR File.

Of course, every organisation's records differ – the solutions we provide are bespoke to the individual client's requirements and records. You can have the 70 categories of documents that we recommend, or just 30 of them, or as many as 200, or even more – if you can identify them.

  • Address Change
  • Appeal Notes
  • Application
  • Application Form
  • Appraisals/Development Plans
  • Authority to Appoint
  • AVC Letter
  • Bank Details
  • Bonus Letter
  • Bupa Report
  • Car Allowance
  • Certificate
  • Charge Letter
  • Confidentiality Agreement
  • Contract
  • Contributions
  • Course Details
  • CV Application Notes
  • CV
  • Disciplinary
  • Driving Licence
  • Earnings Enquiry
  • Employee Checklist
  • Employee Details
  • Estimate
  • Expenses
  • Form of Nomination
  • Health & Safety
  • Hearing Decision
  • Hotel Booking
  • Interview Notes
  • Investigation Notes
  • Job Description
  • Line Manager Report
  • Medical Forms/Healthcare
  • Medicate Cert
  • Meeting Invitation
  • Minutes
  • Miscellaneous
  • Mortgage Letters/Financial References
  • New Starter Memo
  • Next of Kin
  • Nominee Change
  • Offer Letter
  • P11d Enquiry
  • P45
  • P60
  • Pension
  • Promotion Letter
  • Punishment
  • Redundancy Notification Letter
  • Redundancy Offer
  • Redundancy Offer Acceptance Letter
  • Reference
  • Reference Details
  • Relocation
  • Salary Letter
  • Salary Review
  • Season Ticket Loan
  • Service Agreements
  • Share Options
  • Sickness
  • Student Loan
  • Tax Credits
  • Termination
  • Terms and Conditions
  • Training
  • Witness Statement


Contact us on 01202 496513 or e-mail to discuss your document management requirements and for a free quotation for a comprehensive scanning and indexing solution.

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